close image
Back
Back
Back
Back
Refer a Friend

Customer Job

Contracts Associate/Specialist

Job ID: 23-01370
Please review the job description below and advise if you would like to explore it further. We may have other jobs available as well which we can discuss once we connect.
 
Job Title:             Contracts Associate/Specialist
Duration:            6+ months, 40 hrs / week
Location:             Novato, CA
Pay Rate:            $40 - $ 44.1 Hourly, All-inclusive
 
Job Description:    
Bachelor’s Degree or equivalent experience. Individuals will be expected to take part in job-related training courses.
This is a hybrid position (needs to come in the office 2 days per week; one of which must be Wednesday)
The Contracts Specialist 1 supports key Facilities and Engineering Maintenance Business Office (MBO) objectives with a particular emphasis on Purchase Order (PO) requisitions and Contract preparation, submission, coordination, management, administration, and related provider worker on-boarding.
The Contracts Specialist 1 will be the primary interface between Facilities and Engineering, Legal, and Finance departments to coordinate all PO and contract processes that supports the Facilities and Engineering department.
This is a cross-region position covering all California campuses: Novato, San Rafael, Petaluma, Buck, and Brisbane.
Contract Specialist 1 responsibilities:
Process Purchase Order (PO) requests for Goods, Services, and Software
Process required contract types (NDA, MSA, MEPSLA, MAMSA, SOW, Sales Orders) and coordinate between Facilities and Engineering, Legal, and Purchasing departments
Initial document creation of NDAs, Change Orders, and SOW contracts
Process requests for new Suppliers/Vendors related to PO requests
Process New and Extension requests for Provider Workers (vendor-supplied workers) related to active contracts
Process Change Orders to adjust existing PO, Contract amounts and / or dates
Track status of all requests from users and provide status to users as needed
Provide coordination between *** Legal and Supplier Legal to resolve contract language
Track contract expirations and coordinate with CC Owners for extension
General responsibilities:
Collaboration/Coordination with all levels of the Facilities and Engineering department
Ability to work independently and prioritize work across multiple projects to meet due dates
Others as needed or assigned

Minimum of 2 years of directly related experience in PO requisition and/or contract administration/management (Law firm, Paralegal or corporate outsourcing / procurement environment)
Experience in a GMP regulated environment (part 11 compliance), pharmaceutical industry and/or clinical research environment highly desirable
Highly organized, detailed oriented, able to keep up with many changes and multiple priorities, and coordinate multi-discipline projects
Good negotiator and communicator. Able to interact and manage expectations of diverse stakeholders; work effectively with all levels of management and employees.
Strong office software skills (MS Word, Excel) and PO/Contract Management software such as Coupa Spend Management and SpringCM / Docusign CLM.
Proficiency with standard office software applications, including MS Word, MS Excel, MS Project, MS Power Point, MS Outlook, SharePoint/O365
 
-----------------------------------------------------------------------------------------------------------------------------------------------------------
 
Intelliswift is committed to fair and equitable compensation practices. The range provided for this position is determined by various factors including, but not limited to, relevant work experience, skills, certifications, and location. Intelliswift offers medical insurance, dental insurance, vision insurance, supplemental life and AD&D insurance, and any other benefits per state law.
 
Equal Employment Opportunity Statement
Intelliswift celebrates a diverse and inclusive workforce. We offer equal employment opportunities to all applicants and employees. All qualified applicants will be considered regardless of race, color, sex, gender identity, gender expressions, religion, age, national origin or ancestry, citizenship, physical or mental disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military or veteran status, or any other protected basis under the law.
Americans with Disabilities Act (ADA)
If you require a reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please contact Intelliswift Human Resources Department
Other Employment Statements
Intelliswift participates in the E-Verify program.
 

For information on Intelliswift Software, Inc., visit our website at www.intelliswift.com.
Print Job
Share Job

Share to

CV or resume

Choose file
or drag and drop file here
For best results, upload *.doc/.docx/.pdf format files only (File size must be less than 2MB)

Personal information

Tell us something about yourself

How may I help you?

Welcome to Intelliswift Bot

Agent Image

IntelliBot

Support Agent

Hi, Welcome to Intelliswift!
I am here to help you find your way! What are you looking for?

What are you looking for?