Seeking an Office Administrator for Mid-sized dynamic stable fun-loving office in Fremont/Newark Area.

Responsibilities

• The candidate should be a self-starter who is friendly, upbeat, reliable and motivated to help cultivate a fantastic work environment and culture.
• This is a vital role with visibility to the top-level management of the company.
• Competitive candidates must have a passion for supporting others, possess an innate sense of urgency, and care deeply about fostering an inclusive work environment where all employees can be successful.

Candidate should be willing to

• Oversee inventory, ordering and stock supplies for kitchen and office supply areas.
• Receive, sort and distribute mail. Send outgoing mail as per priority.
• Filing documents periodically.
• Assist payroll department with miscellaneous queries and outbound calls.
• Negotiate pricing with vendors.
• Make travel arrangements.
• Organize internal office events.
• Maintain office equipment.
• Assist with Employee Onboarding.
• Occasionally carry weights up to 15 lbs.

Required Skills

• Extreme prioritizing & organizing skills including managing ad-hoc workloads.
• Experience as office manager or Office admin in a corporate environment.
• Outstanding communication skills, both written and oral.
• Fantastic interpersonal skills and an approachable personality.
• Ability to handle repetitive motion necessary for typing and filing
• Must have valid CA Driver’s license

Experience & Educational requirements

• At least 2 years of office management and/or administrative experience.
• High school ok. Preferred: 2-year college degree.

Experience working with expense management and travel arrangement tools such as Concur or Expensify.

Please send your resume to

jobs@intelliswift.com